Screen Sharing Mac | How to Share Screen on Mac

Sharing your PC or Mac computer’s screen can be really convenient. Perhaps you’re working remotely and want to show your colleagues something, or maybe you want to explain how to set up a program to your friend. Point being, knowing how to share screen on Mac is a handy skill to know.

The problem is that Mac’s don’t have this feature active by default. Most Mac users won’t even be aware that their computer is capable of screen sharing. On the other hand, you might be one of those users who want to share their screen and knows that their Mac can do so, but you also have no idea where to begin. We’re here to help, and after reading through this article, you’ll learn exactly what to do to fix how to share screen on Mac. Click to know best fixes for Mac lock screen, how to change the background on Machow to forget a Network on Mac, Mac camera not working here.

Set Up Screen Sharing Mac

Before you start screen sharing on mac, you have to set it up. Again, Macs don’t have this feature active, and if you haven’t set this up before, you’ll have to use this guide now.

Step #1 – At the top of your Mac’s screen, click on the Apple icon at the top-left.

Step #2 – From the drop-down menu click on “System Preferences” and then locate the “Sharing” setting icon.

Step #3 – On the left side of the window which appears, check the box next to “Screen Sharing”. You must also uncheck the box “Remote Management” if the box has a tick in it.

That’s all there is to it, but your average computer user might not know how to enable this setting. A couple of notes to take into consideration when you are enabling screen sharing Mac:
  • While you’re on the “Sharing” menu, you can define which users can use the screen sharing feature. Either add more users to the list, leave it as only the “Administrators”, or check the box “All Users”.
  • If you decide to share your screen with another Mac computer, the other user will be able to use yours remotely. This means they can see, access, edit, and control your Mac.
  • When you are on the “Sharing” menu, click on the “Computer Settings” button. With the pop-up menu, you can change two settings in regard to users controlling your screen.

Once you read each of these points and you’re happy with the settings, you can move on. You’ll now learn how to share screen on Mac and see it in action.

How to See Another Mac’s Screen

Remember that unless the other Mac user enables the screen sharing Mac feature like we’ve shown you above, you won’t be able to see the screen. But when they have, use the steps below.

Step #1 – Start by opening up a “Finder” window and from the left of the window, under the “Shared” section, all available computers will be on a list.

Note: if you don’t see the target Mac on this list, hover your cursor over the Shared text and click “Show” when it appears.

Step #2 – Locate the other Mac on the list of available computers and double-click it to continue.

Step #3 – You’ll now see a bar at the top of the Finder window with the two buttons: “Share Screen” and “Connect As”. Press the “Share Screen” button for this method.

Step #4 – A notification box will now appear prompting you to sign in with a username and password. These details must be the account details of a Mac user from the other computer and who is authorised to share Mac’s screen.

Note: you won’t see a box requesting login details if you use the same iCloud/Apple account on both of the Macs.

Step #5 – Finally, on the other Mac computer, the screen sharing will begin, and users can cease the screen share at any point.

Things get a bit trickier when multiple Macs start requesting a screen share from the same computer, but it isn’t difficult. If you’re having difficulties learning how to share screen on Mac using this guide, then another method is available. However, keep in mind that this is the easiest and quickest way of screen sharing Mac’s display.

Alternative Solution to Mac Screen Sharing

This approach is a bit more technical but is a great way to see the screen of a computer remotely. You’ll need the IP address of the Mac that you want to connect to as well as the DNS address.

Step #1 – On the Mac that’s screen you want to see, guide yourself to “System Preferences”.

Step #2 – Select the “Network” icon, and at the top-right, you’ll see the IP Address. Take a note of this IP address as you’ll need it soon.

Step #3 – On this same menu, click on “Advanced” at the bottom-right. When the popup window appears, press the button “DNS” to view the DNS Address.

Step #4 – Now that we have both of these addresses you must open a “Finder” window.

Step #5 – Click the drop-down menu from the bar at the top and locate the “Connect to server” option from this list.

Step #6 – In the window which appears, type one of the following entries into the “Server Address” box:

VNC://[IPAddress] VNC://[Name.Domain]

A connection will now be made and screen sharing Mac will now be a possibility. Every so often you may need to repeat these steps because IP addresses change periodically. But, that aside, this can make sharing screens remotely a very easy job.

Using the Mac Screen Share Features

Finally! You’ve got the screen sharing feature working, and you’re starting to get the hang of the different features. For anyone who is new to using Mac screen sharing, here’s a quick introduction for some of the features.

1. Screen Share Multiple Displays

If you have more than one monitor for your Mac computer, then you can change which monitor you’re sharing. This allows you to use one monitor for private use and another for sharing with others.

2. Screen Sharing Video Quality

Just like watching YouTube videos or live streams, screen share on Mac is stressful for computer networks. Fortunately, there are settings which allow you to decrease the video quality to prevent network problems.

Note that a “Full Quality” setting is available. That said, the majority of home networks cannot support this setting, and therefore we recommend that you avoid using it.

3. Clipboard Sharing

Do you want to share text, images, or websites with the Mac who’s screen you are sharing? Instead of uploading files and then downloading them on the target Mac, screen sharing also allows clipboard sharing.

4. Fullscreen Viewing

Just like when you watch Netflix, you can put screen sharing on fullscreen. Doing this hides the border of the screen sharing window and makes it look as though you’re sitting in front of the Mac that you’re screen sharing with.

5. Screen Scaling

Another useful feature is screen scaling. When you enable this setting, it will “squash” or stretch the target Mac’s display to fit into the screen sharing window’s size. If you choose to turn this feature off, the display could be too small or too big for you to look at properly. Thus, enabling this is ideal.

There’s quite a bit of customisability with Mac’s built-in screen sharing solution. Even just having control over the video quality is great, especially if you don’t have the best internet speeds.

A More Effective and User-Friendly Solution

Now, all of this is a lot to take in. Unlike on a Windows computer, discovering how to share screen on Mac is quite the ordeal. As such, we recommend looking into some third-party options which yield a more user-friendly experience. One particular option is Dead Simple Screen Sharing which offers a lot of benefits to the user:

  • Doesn’t require an install (it’s a complete online solution)
  • Users can access and view a screen from any type of device, including smartphones
  • It is free to use, and you won’t need to sign up for an account either

This is a free alternative so fortunately if you prefer to use Dead Simple Screen Sharing, you won’t have to take out your wallet. Another free screen sharing solution for both Mac and Windows computers is Again, it’s free to use this so if the built-in Mac screen sharing tools don’t work for you, check these out.

To Conclude on ‘How to Share Screen on Mac’

Screen sharing is great in many situations. Lots of businesses are using screen sharing for training purposes as well as for letting their employees work remotely. But the benefits aren’t just to businesses – there are a lot of perks to individuals too. Screen sharing Mac can take a bit of work and if you have a Windows computer, you’ll know that it’s not a cakewalk on the Windows platform either. Whether you go for the built-in option or you choose third-party, hopefully this guide helps.


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